I tend to use [event] reminders in Outlook a lot, as I’m sure lots of us do. However the downside is I end up with a mix of important (meetings) and not-so-important (defrag hard drive) reminders.
There’s a few tools for sending an email reminder as well as having the reminders window pop-up, but they’re mostly paid ones. It can’t be that difficult? And indeed it isn’t :)
All that’s required is a simple macro:
- Firstly enable the Developer Tab in Outlook
- Select Macros, then Macros again
- Click the Edit button
- Double click on ThisOutlookSession
- Copy and paste the code below into the code window
- Make any required changes to the constants at the top (i.e. your e-mail address)
- Restart Outlook for the changes to take effect
When Outlook fires the reminder for an event in your calendar you will now get an e-mail sent too (which I for one tend to notice more).
It won’t send you an e-mail everytime though, only when:
- The event in your calendar has at least 2 people (there’s always 1 in them … you!). I’ve used this to flag this event as a meeting.
- The event in your calendar it’s flagged as Important. This is so you can add a normal reminder to do something, but you get an e-mail reminder as well.
One last thing to note is that you will get an e-mail everytime the event reminder is fired. So each time you Snooze you’ll get another email (when the event wakes up again).